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PROBLEM:

  • We've posted documents to an internal MS Teams Channel (e.g. .pdfs).
  • We have an IIS-based intranet web site.
  • We'd like to be able to post a link to the documents, giving anybody who can access the intranet site read-only access to the document.
  • Creating a link for "read only > anybody in the organization" does NOT work for anybody who's not a member of the Teams channel. They get an annoying pop-up saying they have to be "granted access" :(

Q: Is there ANY way to grant read-only access for documents posted in an MS Teams channel to ANYBODY in the organization? Without users having to explicitly "request access"?

I'm sure there's a simple answer ... but I haven't been able to find it.

PS: Our enterprise has an on-prem Active Directory, if that helps.

paulsm4
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1 Answers1

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One solution would be to grant access to the document by adding the entire organization as a guest to the Teams channel. To do this, you would need to be an owner of the Teams channel and follow these steps:

  1. Go to the Teams channel and click on the "Add members" button.
  2. In the "Add members" window, click on the "Add guests" button.
  3. In the "Add guests" window, enter the email address of your organization (e.g. @yourcompany.com) and click "Add".
  4. Confirm that you want to add the entire organization as guests by clicking "Add".

This will allow anyone in the organization to access the documents in the Teams channel without having to request access. Note that this may not work if your organization has strict guest access policies in place.

unixoid
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